Overwhelm, Organisation & Scheduling
This workshop was held yesterday and what an interesting morning it was. I really do believe some buttons were pressed!
Lots of things were identified through the morning and some brainstorming and light bulb moments were made.
Each therapist is different and each business is different but there is a common feeling of overwhelm in our life’s but what was coming through yesterday was should there be. Are we putting more pressure on ourselves than need be? Are we trying to be perfect?
In all of the workshops for whatever subject, I discuss and share different options, different ideas and different ways – almost multiple choices, of the ways that things can be done or achieved. Some will work for you some will not, some will be suitable, some will not. It has taken me many years to find ways that work for me whether that involves time management, systems or marketing but that does not mean I stop there. I will always continue to try new ways and see what works and what doesn’t for me and my business. But with all these different ways available, doesn’t mean that you have to do all of them. You have choices.
Yesterday we covered, Apps that can be used to help with our business – Asana, Evernote, Dropbox, Skype, Mailchimp etc, systems that can be used for organisation – database, newsletters, follow up emails, direct mail, testimonials, , marketing planner, bookkeeping, filing, client management/relationship systems, project management tools and information management tools etc. These are all great if you need them. Nobody knows your business but you. You know if you have a steady stream of clients coming through and where they are coming from, what marketing works for you, what support your clients need. I am not there to tell you that you NEED email templates, monthly newsletter, and blogging every month, social media 3 times a day, video testimonials and I can keeping adding to the list and did! Databases I would highly recommend setting up, but the others are your choice – do, delegate or ditch.
Also what I discovered yesterday is mindset. We all struggle with days of procrastination and feeling meh. Then comes in your drive, determination and goals plus knowing what moves your mood such as going out for a walk, meditation, journaling, visualisation or for me playing loud music especially trance music with its upbeat, high tempo, repetitive music gets me motivated and focused! We can easily be distracted. Again organisation comes into focus with 90 minute planning, 90 day planning and setting deadlines. Many people keep things in their head which can create overwhelm, here its ideal to brain dump – write everything down onto paper that you are thinking and clear your head and with your to do list, schedule into your diary of when you are going to do them and work ‘on’ your business.
To get to the bottom of this it might be a case of looking and monitoring your time to see how long things take you and what you do during your day and I mean everything. It might be a case of not realising how long you spend on things and what you are achieving. You might be taking more coffee/tea breaks then you realise and time flies by while you are on Facebook. Do this for a couple of days and then take a look at your activities. Check out this article and download the template to help you see what you are doing and achieving with your time. https://www.mindtools.com/pages/article/newHTE_07.htm
We all manage time differently. There is not a right way or a wrong way, but as with all things it needs just YOU to implement.